May 9, 2023 - Hosting the UCI Road World Championships – an eight-day celebration of cycling – requires a high level of co-ordination and planning. To ensure that everything runs smoothly for its flagship event, the UCI (Union Cycliste Internationale) convenes a congress in the host city to make all the resolutions to facilitate the event, deciding on management, budgets, admitting national federations, ethics, and upholding the UCI constitution. Ahead of the championships in the city of Wollongong, Australia, the event organising committee called on the skill set of Congress Australia to ensure the smooth delivery of the UCI Congress. When it came to the conference solution, the Dicentis conference system by Bosch turned out to be the best solution for the event.

Ensuring smooth communication

The multi-day event in September took place across two venues in the city, Novotel Wollongong and The University of Wollongong. It required many different configurations for audio, visual and interpretation, as well as online access for remote delegates for a variety of meetings including the President’s conference, Management Committee, Junior Conference, and Main Congress. As a member of the Congress Rental Network (CRN), Congress Australia had suitable systems to answer all these challenges.

The biggest need was that multilingual communication in English, Spanish and French at the event was flawless regardless of whether the delegate was there attending physically or remotely and that the hardware/software to facilitate it was not a thought or concern. The CRN network and Bosch conference product portfolio was able to provide several solutions that all worked together in a way that enabled delegates to communicate on this large of a scale, in multiple languages with no issues.

The solution saw a combination of Dicentis and Dicentis Wireless conference devices across the two venues. To cover the interpretations requirements, Dicentis Interpreter desks and Integrus Pocket receivers were used to ensure participants could hear the event clearly in the language they chose. Other third-party solutions were then added to the Dicentis system such as ISO-certified isolation booths for the interpreters and video switching to ensure the PTZ cameras from Bosch integration partner Avonic automatically followed the live microphone to ensure a cohesive technical delivery.

“Our experience and reputation as a CRN member made the client comfortable that we were able to handle the high-level event and cater for their needs,” concludes Michael Vrklevski from Congress Australia. “Our solution was of the highest quality in terms of AV technology and we were able to deliver one integrated solution, reducing complexity of sourcing each of these pieces individually.”